Lesson 26: Inspecting and Protecting Workbooks
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Introduction
The function uses the item's GetInspector property to get the existing Inspector object, and then uses the Inspector.WordEditor property to obtain a Word.Document object for the item. Using the Word.Document object, the function accesses the Word.Range object and inserts text into the body of the item. The Office Document Inspector is an important tool for anyone who shares or sends out Office documents. It helps prevent legal troubles and personal embarrassment. Office documents can have all sorts of hidden information in them; things that you might not intended to send to others. An extreme example is a negotiation.
Before sharing a workbook, you'll want to make sure it doesn't include any spelling errors or information you want to keep private. Fortunately, Excel includes several tools to help finalize and protect your workbook, including DocumentInspector and the Protect Workbook feature.
Optional: Download our practice workbook.
Watch the video below to learn more about inspecting and protecting workbooks.
- One of the feature's uses is to explain a formula in a cell, especially when other people will use the Excel file. Also, Excel comments can also be used to add reminders or notes for other users, as well as for cross-referencing with other Excel workbooks.
- The Document Inspector found hidden names in your workbook. These names can store hidden information about Solver scenarios. For example, when you use the Solver add-in to run a scenario, it may store information about calculation parameters.
Document Inspector
Whenever you create or edit a workbook, certain personal information may be added to the file automatically. You can use Document Inspector to remove this information before sharing a workbook with others.
Because some changes may be permanent, it's a good idea to save an additional copy of your workbook before using the Document Inspector to remove information.
To use Document Inspector:
- Click the File tab to access Backstage view.
- From the Info pane, click Check for Issues, then select InspectDocument from the drop-down menu.
- You may be prompted to save your file before running Document Inspector.
- Document Inspector will appear. Check or uncheck boxes, depending on the content you want to review, then click Inspect. In our example, we'll leave everything selected.
- The inspectionresults will appear. In our example, we can see that our workbook contains comments and some personal information, so we'll click Remove All on both items to remove this information from the workbook.
- When you're done, click Close.
Protecting your workbook
By default, anyone with access to your workbook will be able to open, copy, and edit its content unless you protect it. There are many different ways to protect a workbook, depending on your needs.
To protect your workbook:
- Click the File tab to access Backstage view.
- From the Info pane, click the Protect Workbook command.
- In the drop-down menu, choose the option that best suits your needs. In our example, we'll select Markas Final. Marking your workbook as final is a good way to discourage others from editing the workbook, while the other options give you even more control if needed.
- A dialog box will appear, prompting you to save. Click OK.
- Another dialog box will appear. Click OK.
- The workbook will be marked as final.
Marking a workbook as final will not prevent others from editing it. If you want to prevent people from editing it, you can use the Restrict Access option instead.
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Challenge!
- Open our practice workbook.
- Use Document Inspector to check the workbook and remove anything it finds.
- Protect the workbook by Marking As Final.
- When you're finished, your workbook should look something like this:
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The general format of an Workplace Inspection checklist is MS Excel Template contains list that are made better in the tabular form. MS Excel has the table-like format which supports the creation of checklists in it. You can create this list on your own and without any external assistance. All you need to do is to open the MS Excel worksheet and create columns in it by labeling columns with the names of the categories that you want to enter in the checklist. Creating the checklist is very easy. After you have mentioned the labels, enter the values or description of each category in their assigned cells in their respective columns.
My filmora account. This document is used for mentioning the details of inspection of a workplace. This can include the details of various types; for instance, it can include the details of issues that might be identified at a workplace during inspection as well as it can also include the details of inefficiencies or violations made by the employees of an organization at the workplace.
Sample Template of Workplace Inspection Checklist Excel
What Is The Purpose Of The Document Inspector In Excel Template
For your convenience, I share some details of a sample checklist format. It contains the items you inspected on the extreme left hand side column of the Excel sheet. You may also mention the number of items in a column before to the description column. The columns at the right hand side contain the details of the inspected items that have been approved, rejected, or deposited in separate distinct columns. You can also mention the reason for rejection of each item in a separate column. Other details can also be added in next columns. It depends on you that how much detail you want to add for each item. The number of columns of an Excel worksheet depends upon the number of categories you added and the details of the categories you inserted in the checklist.
What Is The Purpose Of The Document Inspector In Excel Spreadsheets
Formats of Workplace Inspection Checklist
You can also find sample templates of Inspection Checklists on many websites and blogs on the internet. Most of the sample templates which you will find there will be free to download. Moreover, many of them have customized designs and you will not have to spend any additional effort or time for creating a checklist of your own. You can download them easily without any additional plugins or installation tools. No keys certifications will be needs for free download. Using the free downloaded templates is very easy and saves your time pretty much as compared to creating a checklist document of your own. Therefore, many project managers and supervisors use these free sample templates as inspection checklists at their workplaces unless they are asked by the directors to use only company authorized inspection checklists.
What Is The Document Inspector In Excel
Get Open Items Issues Log List Template Excel / Get Credit Notes Excel Template
What Is The Purpose Of The Document Inspector In Excel Document
This Workplace Inspection Checklist document has essential importance at every workplace. The supervisors use it to know if the employees are working efficiently and are following the rules and regulations that are defined by the workplace organization. This ensures implementation of discipline at the workplace.
